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Facilities and Administrative Assistant-NEW

POSITION FILLED

To Apply: Please email a resume, one page or less cover letter describing your interest in the position and your qualifications to [email protected] 

No phone inquiries accepted.

Facilities and Administrative Assistant SummaryFull time position

  1. Provides a diverse range of routine general services support. May perform clerical services, basic maintenance, materials handling, custodial services, logistical support, customer services, and/or other related duties in accordance with day-to-day requirements. 
  2. Performs various general office support; cataloging, answering phones, directing calls, gallery website updates and data entry.
  3. Maintains various supplies as appropriate to the needs of Pocosin Arts facilities and activities and coordinates purchase of these items.
  4. Interacts with guests and students as necessary to address customer service-related issues as appropriate to the position or refers the issue to other staff members. 
  5. When guests or students are scheduled to stay in the lodge:
    1. Prepares, e.g., cleans, arranges, sets up, meeting space, kitchens, studios and other areas as necessary for incoming groups. 
    2. Assembles linen/towels/soap packets for individual guests prior to check-in.
    3. Checks rooms, noting any problems or deficiencies, and completes a room check-out report following each room stay.  
    4. Removes and disposes of items left by guests on kitchen shelves in the guest refrigerator after checkout.
    5. Maintains cleanliness of grounds and exterior facilities between scheduled service. 
    6. Inventories and stores linen after delivery. (Clean, folded laundry is delivered by a 3d party vendor.) 
  6. Performs routine, minor maintenance and assists maintenance personnel with larger projects as needed.
  7. Knows fire alarm response procedures and assists as needed in the event of an alarm activation.  
  8. Other duties as assigned as needed.

Minimum Job Requirements 

  • High school diploma or GED; at least 1 year of experience directly related to the duties and responsibilities  specified. 
  • Completed degree(s) from an accredited institution that are above the minimum education requirement  may be substituted for experience on a year for year basis. 

Knowledge, Skills and Abilities Required 

  • Strong interpersonal and communication skills. 
  • Ability to make independent decisions and judgments on routine procedural issues. 
  • Ability to maintain and control equipment, materials, and supplies. 
  • Strong organizational skills and attention to detail.
  • Working knowledge of Microsoft, Photoshop and other computer applications.

Conditions of Employment 

  •  Pocosin Arts is a drug and smoke free campus. 

Working Conditions and Physical Effort 

  • Considerable physical activity (more than 50%). The majority of the duties performed may require physical  work, including regularly climbing, kneeling, pulling, reaching, and/or bending; handling objects up to 50  pounds. 
  • May require walking or standing to a significant degree.
  • Pocosin Arts is an equal opportunity employer